Updates on Preferred Name use at Yale

February 14, 2017

Exciting updates on preferred name use on campus for Spring 2017!


From the Office of the Secretary and Vice President for Student Life

Subject: Preferred First Name Policy
Date: 01/17/2016

Dear Students,

Welcome back to the new semester. I am writing to advise you of a change in policy.

Yale University recognizes that students may wish to use preferred first names rather than their legal first names to identify themselves and supports students in this choice. I am pleased to let you know that effective immediately, any student may designate a preferred first name for a variety of official university list and identification systems regardless of whether they have legally changed their name.

When a student designates a preferred first name, the preferred first name will be used on internal documents including learning management systems such as Canvas and Classes V2, advising systems, online course selection, online and printed face books, and the online directory. After a preferred first name is chosen in Student Information Systems (SIS), a student may also choose to use that first name on their ID card or for their Yale e-mail address.

You can find more information at the University Registrar’s web page on name and policy use.

I hope that as we begin the spring term, this new policy will ease everyday interactions and further support our shared commitment to an open, inclusive, and unified Yale.

Best regards,
Kimberly M. Goff-Crews
Secretary and Vice President for Student Life

(Link)

From Yale ITS

Subject: Yale Online Directory, Other Systems Now Display Only Preferred First Names
Date: 02/06/2017

(Submitted by Jane Livingston, Associate CIO, Campus Community Technologies)

Yale University recognizes that individuals may wish to use preferred first names rather than their legal first names to identify themselves and supports the Yale community in this choice. Any faculty, staff, or student may designate a preferred first name for selected official University list and identification systems, including the Yale online directory and ID cards, regardless of whether the individual has legally changed his or her name.

When an individual designates a preferred first name, the preferred first name will be used on internal documents including learning management systems, advising systems, online course selection, online and printed face books, and the Yale online directory. After a preferred first name is chosen in Workday or the Student Information Systems (SIS), an individual may also choose to use that first name on their ID card or for their Yale email address.

Effective today, February 6, 2017, the Yale online directory and other online systems will only display a person’s preferred first name. Whereas in the past, the preferred first name was displayed in parentheses (for example, “Elizabeth (Liz) Smith”), the new format will drop the information previously displayed in the parentheses and show the preferred first name only (“Liz Smith”).

Visit the Email Addresses at Yale - FAQ web page to learn more about preferred first name use and how to request a preferred first name.

Published in Monday Morning News, February 6, 2017, Volume 11, No. 4 (Link)